Empower Simcoe
  • 23-Nov-2021 to 07-Dec-2021 (EST)
  • Other
  • Barrie, ON, CAN
  • Full Time

Would you like to... work with an enthusiastic and committed team; share new and creative ideas? If so, Empower Simcoe may be just the place for you!

We are one of the largest accredited community living organizations in Ontario with over 525 employees and an annual operating budget of over $45 million. We provide services through a variety of programs in the Barrie, Orillia and surrounding areas. As an organization, we look for individuals who demonstrate initiative, collaboration, resilience and creative problem-solving skills.

You can expect a respectful, caring and inclusive workplace. You can expect a competitive compensation package, comprehensive extended benefits, participation in group RRSP with 100% matching contributions up to 5% of gross earnings and support to succeed through our extensive training and development program. If you have the qualifications, attributes and skills we are seeking, then we would like you to join our team of dedicated employees.

We are recruiting for a permanent full-time Administrative Associate/Receptionist to provide a safe, welcoming, and helpful reception area for staff, visitors and the people we support by telephone and in-person, in accordance with the stated policies and procedures of the Agency. This position provides administrative support to the Empower Simcoe Foundation and Chief Executive Officer's office.

The rate of pay for this position is $22.49 per hour working up to 37.5 hours per week.

Minimum requirements of this position include:

  • Community College Diploma in Office Administration, or acceptable equivalency as determined by the employer;
  • Minimum of three (3) years recent full-time work experience in reception/clerical position, preferably in the social services field;
  • Advanced working knowledge of computer applications, specifically Microsoft Office;
  • Detail oriented with exceptional organizational and time management abilities;
  • Strong interpersonal skills with excellent written and verbal communication;
  • Proven ability to maintain a calm and professional demeanour in stressful situations;
  • Demonstrated ability to work independently and with staff members from all program areas;
  • Preference will be given to applicants who are bilingual (French/English).

Duties and responsibilities (including, but not limited to):

  • Typing, formatting, copying, distributing, filing and maintaining program/department documentation both electronically and hard copy;
  • Receive and direct all incoming calls, inquiries and appointments;
  • Book meeting rooms and equipment, and coordinate catering for meetings, as requested;
  • Sort and distribute incoming mail, and process outgoing mail items daily;
  • Fielding program specific inquiries, providing information and redirecting the public to other community resources;
  • Responsible for the duties outlined in the Emergency Preparedness Plan for the Agency;
  • Maintain a clean and safe reception area; control inventory relevant to reception area;
  • Ensure entry/exit doors are unlocked and locked at the start and end of each business day;
  • Perform daily fire and health and safety checks for assigned work location;
  • Maintain reception procedural handbook to ensure backfill reception staff have the required information to cover duties; train backfill staff as needed;
  • Provide support to program areas as required and as approved by the reporting Manager;
  • Other duties as assigned by the Marketing and Communications Manager, Executive Assistant or Supports and Services Manager.

Special factors of this position:

  • Must be prepared to work flexible hours as required;
  • Must have a valid Class G driver's License and own reliable transportation;
  • Must be able to do some lifting of supplies and materials from time to time;
  • Must participate in team meetings and attend training, as required.

Empower Simcoe is committed to a diverse, inclusive, and equitable workplace where everyone feels respected and valued. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation or disability. Applications are encouraged from those who reflect the diversity of our community.

Empower Simcoe is committed to being non-discriminatory and providing equal and barrier-free selection and appointment processes and work environments. If contacted in relation to this position, please let us know if you require accommodation during the recruitment and selection process. Our inclusive culture empowers all of us to Be, Belong and Thrive.

Posting #21-45


Internal 4:00 p.m. Tuesday, November 30, 2021

External 4:00 p.m. Tuesday, December 7, 2021

We thank all those who apply for this position. However, only those applicants selected for an interview will be contacted.

Please note that incomplete applications will not be considered. If you have any issues with the application process, please contact Human Resources at 705-726-9082 ext. 2255 or kmcnaught@empowersimcoe.ca.

Empower Simcoe
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