Empower Simcoe
  • 14-Oct-2020 to 28-Oct-2020 (EST)
  • Operations
  • Barrie, ON, CAN
  • Full Time

Would you like to... work with an enthusiastic and committed team; share new and creative ideas?  If so, Empower Simcoe may be just the place for you!

We are one of the largest accredited community living organizations in Ontario with over 525 employees and an annual operating budget of over $45 million. We provide services through a variety of programs in the Barrie, Orillia and surrounding areas. As an organization, we look for individuals who demonstrate initiative, collaboration, resilience and creative problem-solving skills. 

You can expect a respectful, caring and inclusive workplace. You can expect a competitive compensation package, comprehensive extended benefits, participation in group RRSP with 100% matching contributions up to 5% of gross earnings and support to succeed through our extensive training and development program. If you have the qualifications, attributes and skills we are seeking, then we would like you to join our team of dedicated employees.

We are recruiting for a permanent full-time Executive Assistant to act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO and Board of Directors. The Executive Assistant serves as a liaison to the Board of Directors, Foundation Board and the Senior Leadership Team.  This position supports the continuous administrative activities of the organization, maintaining comprehensive knowledge of the agency's services, and upholds the overall vision, mission and core values of the organization.  The Executive Assistant will have the ability to work on special projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of responsibilities and confidential matters with tact and discretion.   

The rate of pay for this position is $34.18 per hour working up to 37.5 hours per week.

Minimum requirements of this position include

  • Degree or Diploma in Business Administration or a related discipline, or acceptable equivalency as determined by the employer;
  • Minimum of seven years recent full-time experience in a Senior Administrative support role, including experience in providing support to a Board of Directors or Board Committees;
  • Proven ability to work both independently and in a team environment;
  • Demonstrated exceptional organizational skills with the ability to prioritize multiple tasks and meet deadlines;
  • Meticulous attention to detail and strong interpersonal skills;
  • Demonstrated ability to deal with sensitive and confidential matters with professionalism, diplomacy, tact and discretion;
  • Proficient computer skills and experience with Outlook, Office Suite, Word, PowerPoint, Excel, AdobePro, and MS Project.

Duties and responsibilities (including, but not limited to)

  • Act as the primary liaison for the CEO and Board of Directors;
  • Provide administrative support to the CEO and Board of Directors including: drafts, formats, proofreads, collate and distribute correspondence, reports, minutes, presentations, briefing notes, and meeting information packages, including those of a sensitive or confidential nature;
  • Assist the CEO with implementation of the Strategic Plan;
  • Work closely with Marketing and Communications Manager to prepare background materials/briefing notes and presentations for the CEO, executive team members, Board of Directors, and external stakeholders;
  • Act as a liaison with the Ministry of Children Community and Social Services, County of Simcoe, government representatives, agencies, and community partners on matters involving committees the CEO chairs or participates in;
  • Provide leadership and guidance to Administrative/Reception team; work to identify administrative process improvements and define standards for new processes for senior leadership approval.

Special factors of this position:

  • Must be prepared to work flexible hours including evenings and weekends as required;
  • Must have a valid Class G driver's License and own reliable transportation;
  • Must be able to do some lifting of supplies and materials from time to time;
  • Must have the ability to work under pressure of deadlines associated with the department.

Empower Simcoe is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this position, please advise the Agency's representative of your need for accommodation measures to be taken in order that you may be assessed in a fair and equitable manner.

Posting #20-29



Internal 4:00 p.m. October 21, 2020

External 4:00 p.m. October 28, 2020


We thank all those who apply for this position. However, only those applicants selected for an interview will be contacted.

Please note that incomplete applications will not be considered. If you have any issues with the application process, please contact Human Resources at 705-726-9082 ext. 2255 or rjacobs@empowersimcoe.ca.

Empower Simcoe
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